Presentation is a method used to communicate information and ideas to a certain person or a group. There is more liveliness in this method than other methods because a quick interaction between the specker and speetators takes place.
Electronic presentation is a tool used to make a presentation attractive and fruitful.
There are many advantages in an electronic presentation
Should use so many words.
More effort is needed to expain facts.
More chances to change concentration.
More effort should be made to acquire information.
No need of using so many words.
Less effort to explain facts.
Less chance to chang the concentration.
Less effort to acquire facts.
In order to design a new presentation, presentaion software in the computer should be opened.
Design a presentation using a blank presentation
When you open the electronic presentation software in the school computer, you will get a blank presentation as show in Figure 6.1.
When you click on that blank presentation, you will get blank slides which you need to prepare the presentation.
The Slide in Figure 6.2 A indicates a slide related to the content which is open on the slide pane (In Figure 6.2 B indicates a slide pane) is highlighted, Eg: The content of the slide indicated by A in Figure 6.2 is displayed on slide pane.
Start designing presentations using presentation models provided by Presentation Software
You will get blank slide when you open the presentation software, to be designed. Or if you wish, you can select from pre-designed slide templates which have being saved. They are designed with various shapes, colours, designs.
If the slide matches your need, one of the slides can be selected.
After opening a presentation, it appeas as shown in Figure 6.4.
Your presentaion can be prepared using tools in the tools bar. The prepared pesentation can be saved in any place for reuse when needed.
To close a presentation, the mark ❌which appears on the right hand side should be clicked.
If the pesentation was not saved, a dialoge box relevant to save it will open.
If you want to save the presentation select Yes command. If not, select No command.
After designing a presentation, it should be saved in the computer for late use.
There are several ways to follow in opening a presentation.
• Select the name of the presentation using presentation software.
• Click twice on the presentation file.
There are several slides which can be used in preparing a presentation.
In addition to these, different slides can be used using a blank slide according to the need.
Understanding about how to insert texts and pictures to a slide, how to draw sketches using shapes and add multimedia and tables to a slide is needed to design a slide.
There is a sepecific place in a slide to include words in a slide. It is shown as dotted lined boxes on a slide.
Following tools should be used to prepare letters as needed.
Presentation software facilitates inserting pictures to a slide.
There are two ways to insert pictures.
One way is to copy a saved picture and paste it on the slide. The other way is using clip art provided by presentation software.
We can insert shapes like circles, squares, as well as triangles lines, arrows, shapes for flow charts and stars in to presentation slides.
Video and audios can be inserted to a slide. It makes the presentation more interesting rather than inserting pictures.
Inserting saved audios in the computer is allowed Some presentation software allows to record audios at the time it is being designed. There are persentation software which provide library facilites with pre-recorded sounds.
Table designing tools are provided in presentation software.
Tables drawn in Ms words or Ms excel can be inserted in presentation slides.
Table can be drawn giving the number of rows and columns needed. Even after designing changes can be done.
Slide designs are given in order to design the background of slides colourful and attractive. When slide designs are used, it is possible to change the size of the slide to fit to the screen or to standard sizes to suit the screen size.
Background and colour of letters should match. It is better if the font or the content can be highlighted with a background. In slide designs font colour and backgrounds are suitably designed. There fore, by using slide designs in a presentation no extra time is wasted to match font colour and background.
Slide transition can be used to move from slide to slide. The objective of this is to make it attractive. But if it is desigad in a way which takes more time, it would be tiresome for the audience.
There are methods to control speed, select slide transition type and making selected sounds in transition in presentation software.
In order to delete, copy, move or hide, a slide the particular slide should be selected. Using a suitable Slide view provided by the presention software to select slides i easy. The slide view presents slides in an organized way.
Deleting slides can be done using the following methods.
• Using the delete key on the keyboard
• Using the back space key on the keyboard
For this, relevant slide should be selected using the mouse head.
In addition to this, you can use other methods provided by the software to delete slides. (Your teacher will guide you).
You can delete multiple slides at once.
You may need to use a slide of a presentation more than once. Or else you may need to design another slide using none slide. You will have to change a copy of a slide in doing so.
If you want to copy the slide, you can copy and paste the slide by the facilitiy provided by presentation software.
For this you have to take the mouse pointer to the relevant slides. There you have to click paste command from the tools bar or the menu you get when you right click the mouse.
It is not necessary to prepare slides in the same order you want to present. Presentation software allows to change the order after designing. For that, you have to move slides.
To move a slide, selected slide should be dragged and dropped in the relevant place. You can cut and paste the slide too. For this, you can use cut and paste command in tools bar or in the menu you get when you right click the mouse.
You may not need to show all the prepared slides in a presentation. You can hide a slide without deleting in such a situation. When a slide is hidden, it does not appear but you when need you can prepare it in such way that it can be seen.
For this you have to select hide slide command in the menu bar of file menu or in the menu you get when the mouse is right clicked.
